Finance
Accounting and ledger
Use the chart of accounts, general ledger, receivable and payable views, and year end controls.
agaro provides accounting routes for workspaces entitled to the relevant finance capabilities. Operational documents feed these views when they reach their accounting lifecycle state.
Core routes
| Route | Purpose |
|---|---|
/finance/chart-of-accounts | Review the workspace chart of accounts |
/finance/general-ledger | Review journal activity across accounts |
/finance/ledger | Ledger overview |
/finance/ledger/account/[id] | Inspect one account |
/finance/ledger/receivables | Customer receivable balances |
/finance/ledger/payables | Vendor payable balances |
/reports/year-end | Year end closing controls and checks |
Operational source discipline
Use the business document as the source of the transaction:
- Customer invoices create receivable activity when issued or posted by the supported lifecycle.
- Vendor bills create payable activity when posted.
- Payments reduce their allocated receivable or payable balance.
- Posted expenses and income feed the appropriate accounts.
- Inventory accounting can post stock receipt, delivery, scrap, and adjustment entries when its accounting capability is enabled.
Do not add a second manual transaction to compensate for a source document that is still Draft. Correct and post the source document instead.
Fiscal locks and year end
Fiscal controls prevent writes into locked accounting periods. Year end routes provide the checks and closing actions configured for the workspace. Only authorized finance administrators should lock or close a period.
If a correction is needed after a lock, use the workspace reopening or next period adjustment policy. Do not change dates merely to bypass a lock.
Common problems
| What you see | What to check |
|---|---|
| Ledger has no entry for a bill | The bill may still be Draft. Post it first. |
| Receivable does not match invoice list | Compare issued status, payments, credits, voids, and the report date range. |
| Transaction is rejected in a prior month | The fiscal period is locked. Ask an authorized administrator to review the correction. |
| Inventory value differs from GL control | Open /inventory/accounting and run the inventory reconciliation view if that capability is enabled. |
| Chart of accounts is incomplete | Complete fiscal setup or ask an administrator to provision the standard chart for the workspace country. |